Assistant Facilities Manager - AFM - #1706201

Job Description

Note for Recruitment Agencies:

We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable – please direct all queries to the relevant Resourcing Partner.

Facilities Manager – Facilities Management

Edinburgh

What you will be doing:

An opportunity has arisen for an Assistant Facilities Manager to join the team at Galliford Try within our Facilities Management Business. This role is to support the Royal Edinburgh Hospital.

Ideally, you will based in or around the Edinburgh area. The primary aim of the Assistant Facilities Manager is to ensure the day-to-day delivery and provision of services that meet the needs of the Projects, whilst also providing administrative support to the Project and Facilities Manager on a day to day basis, including managing of sub-contractors across Projects as detailed in the Job Responsibilities below. .

The role:

• Provide day to day support for Royal Edinburgh Hospital and deal with enquiries by Clients, Customers, Galliford Try staff etc.
• Ensure the provision of services by sub-contractors are carried out in accordance with the requirements of the roles and in accordance with all Health and Safety regulations and GT standards.
• Carry out reviews of all sub-contractors across applicable GTFM projects to ensure all current legislation, regulations and GT standards are being met.
• Ensure that all contractors engaged by GTFM on site carry out works in accordance with all Health and Safety regulations and GT standards in respect of job required. Review works carried out by all GTFM subcontractors and monitor standards being delivered, this would include Rams reviewed, Remedial actions, filling and storing of report sheets within the folder structure.
• Monitor the reporting of events and tasks raised to the Help Desk and follow through to completion. Report any remedial actions to FM Manager.
• Monitor and ensure all actions identified from subcontractor’s service / insurance reports are actioned. Report any remedial actions to FM Manager.
• Ensure the provision of cover for REH & ELCH Site rota Engineers within the projects during periods of sickness and holidays as directed by the GTFM Line Manager when the need arises.
• Assist in the training of new employees engaged by GTFM.
• Cover for the Facilities Manager/ Contract manager within the project during periods of sickness and holidays.
• Assist the Facilities Manager in all aspects of the Project where required including producing reports, Life cycle planning – Terms of agreements- on boarding of new suppliers/ Subcontractors etc
• Ensure access to sub-contractors’ portals.
• Coordinate & Administer COSHH Requirements and ensure stock levels are maintained.
• Deal with electronic communications and undertake admin services as required in accordance with Galliford Try policies.
• Assist in the generation of Galliford Try invoices to clients and other recipients of Galliford Try services.
• Ensure Purchase Orders are raised to meet the business requirements.
• Complete Monthly H&S reports to include but not compliance trackers, project reports.
• Ensure NEMOs are being completed by SPMs and logged on the system.
• Assist Facilities Manager in maintaining Waste records and update the SWMP.
• Ensure timesheets are actioned prompt to allow for in month payments.
• Support engineering transport requirements, ie servicing & maintenance of vans and cars
• Assist with the completion of COR’s & MD’s
  
  

About you:

• Excellent verbal and written communication skills.
• Excellent commercial awareness in PFI, PPP, Hub and contracts.
• Strong paymech knowledge
• Excellent communication skills with the ability to work and communicate with stakeholders.
• Strong management and leadership skills.
• Strong analytical and problem-solving skills.
• A flexible & Positive attitude to work.
• The ability to prioritise workloads to meet deadlines.
• Aware of individual Health and Safety responsibilities and adheres to company health and safety policy and procedures.
• Able to demonstrate alignment and work in line with the Galliford Try values - Excellence, Passion, Integrity and Collaboration.
• Computer literate with knowledge/experience of Microsoft suite, i.e., outlook, word, excel and PowerPoint.
• Relevant degree is desired.
• Able to demonstrate significant managerial experience in Facilities Management or related field.
  
  

What We Can Offer in Return:

With an impressive order book of over £3.2 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.

Our benefits:

We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.

• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
• A wide range of corporate discounts
• Cycle to Work schemes
• Comprehensive pension plan
• Regular Save as You Earn share purchase scheme
• Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
• Paid for yearly membership to one recognised professional association relevant to your role
  
  

About us:

Galliford Try is one of the UK’s leading construction groups with a vision to continuously be a people-orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in.

Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.

We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.

For more information on this role or to enquire about other positions available within our Specialist Services business please contact Chloe Phillips on [email protected] .

Additional Information:

Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.

We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.

Don’t meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

A full job description for this role is available upon request.

About The Team

Galliford Try Facilities Management (GTFM) has been providing customer focused Facilities and Property Management service solutions for over 15 years. We provide Total FM, Hard FM and Lifecycle services to both Public and Private sector clients nationally.

We utilise Computer Aided Facilities Management system technology to provide the most efficient service available for delivery of planned and reactive FM services. The key to our success has been working in partnership with our clients to deliver outstanding services that ensure value enhancement of the properties they entrust to us through exceptional people in accordance with our vision.