Executive Assistant - #1712333

Edinburgh, Scotland, EH12 5HD

Job Summary

Scottish Forestry is the Scottish Government agency responsible for forestry policy, support and regulations, grants incentives, technical forestry advice and new cross border arrangements. Scotland has 1.4m hectares of forests that we regulate, support and promote. We also lead on the delivery of woodland creation targets. Our staff are split between our National Office functions and five Conservancy offices that lead the local delivery of our functions.

The Scottish Forestry (SF) Corporate Affairs Team covers three different areas as follows:

Secretariat and Governance Support

We work closely with Private Offices, Directorate support and colleagues in Scottish Forestry to coordinate, allocate and monitor Scottish Forestry’s corporate work. We provide coordination for Ministerial contact and liaise with departments across Scottish Government. We provide PA support to the CEO, as well as administration support for events as required.

Corporate Governance And Responsibilities

We provide expertise on our corporate responsibilities as an executive agency, and work with colleagues across SF to deliver these and be compliant. We support our governance structure and manage the corporate planning infrastructure and processes. We provide information and advice on Data Protection and Open Information, working towards full compliance. We oversee the organisation’s approach to risk management.

Media and Corporate Communications

The Scottish Forestry Media Corporate Communications team is responsible for engaging and inspiring our people, customers, partners and stakeholders to connect with who we are, what we do, and why it matters to Scotland. Our team look after key areas including media relations, internal communications, brand, management of corporate publications and the Scottish Forestry website.

Job Description

This Executive Assistant post is an important role within the team, that will help contribute to a constantly evolving administrative support service to colleagues in Scottish Forestry’s Edinburgh and Conservancy Offices. The role requires excellent communication and relationship-building abilities, attention to detail and a proactive approach.

You will provide support to executive team members, as required. You will maintain internal processes connected to our correspondence and casework, and make improvements where necessary. You will liaise with internal stakeholders across the Agency, including with the offices of Ministers.

You will have a varied role, supporting change and improvement, and acting as a liaison in projects as well as supporting team tasks and helping contribute to the achievement of our objectives within the annual Business Plan. The role requires someone who has a keen eye for detail, enjoys problem solving and strives for constant improvements to ensure provision of a high quality service.

This Executive Assistant post is an important role within the team, that will help contribute to a constantly evolving administrative support service to colleagues in Scottish Forestry’s Edinburgh and Conservancy Offices. The role requires excellent communication and relationship-building abilities, attention to detail and a proactive approach.

You will provide support to executive team members, as required. You will maintain internal processes connected to our correspondence and casework, and make improvements where necessary. You will liaise with internal stakeholders across the Agency, including with the offices of Ministers.

You will have a varied role, supporting change and improvement, and acting as a liaison in projects as well as supporting team tasks and helping contribute to the achievement of our objectives within the annual Business Plan. The role requires someone who has a keen eye for detail, enjoys problem solving and strives for constant improvements to ensure provision of a high quality service.

Person specification

Experience

Essential:

• Experience delivering support to a diverse group of stakeholders
• Strong demonstrable IT skills, in particular the use of Microsoft applications and other digital tools
• Proven ability to be able to work under pressure
• Track record of successfully working within teams of people
• Experience in communicating positively with a diverse range of stakeholders
  
  

Desirable

• An understanding of current data protection law and a good, working understanding of the requirements of General Data Protection Regulations, Environmental Information (Scotland) Regulations, Freedom of Information (Scotland) Act
• Experience of using case management systems or planning tools
• A Civil Service pension with an employer contribution of 28.97%
  
  

Selection process details

Please see our recruitment portal for further details.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Louise Maclean
• Email : [email protected]
  
  

Recruitment team

• Email : [email protected]