Company & Finance Administrator - #1770209

Terms: 3 days a week, permanent position, (hours can be spread across 5 days)

Reports to: Chief Executive

Salary: £25,000 p.a. pro rata plus 5% employer contribution to pension

Please visit the Imaginate website to download a full job description, guidelines and an application form

https://www.imaginate.org.uk/artists/opportunities/company-finance-administrator

Finance Liaise with the bookkeeper to ensure accurate records are kept and all accounts are up to date

Assist the Bookkeeper, when necessary, with the preparation of monthly financial reports on Xero

Co-ordinate staff annual leave and support payroll administration with the Bookkeeper

Collate documents required for the annual audit of the financial accounts in conjunction with the Chief Executive

Maintain income and expenditure systems and processes; preparing cheques, credit card and petty cash control, credit card administration

Become main contact for administration for Pensions and HMRC account

Support the Chief Executive and other team members in producing accurate financial reports and annual accounts

Company Administration & Governance Maintain and monitor the company calendar

Circulate Agenda and minute weekly Company Update meetings

Work with the Senior Producer and Chief Executive to arrange insurance

Support the Board of Directors by arranging meetings, circulating papers and other relevant information and taking minutes. Be the principal contact for OSCR and Companies house

Manage recruitment administration including updating staff contracts and induction of new employees into office procedures

Maintain company password bank

Maintain and update an evaluation calendar for relevant evaluation forms are sent to artists and participants throughout the year

Monitor and compile company and project statistics for funder’s reports

Office Management Manage the day to day running of office systems, equipment and resources

Liaise with external IT support providers for new starters

Answer general phone and email enquiries, manage company email inboxes

Manage the environmental reporting

You do not have to have experience in all these areas but you do need to be someone who is comfortable working with figures, enjoys working on tasks across multiple projects, can follow instructions and is excited to learn



#J-18808-Ljbffr