Facilities Assistant Modern Apprentice - #1779109

Job Overview

Job purpose

Main duties and responsibilities

Day to day administrative tasks to ensure smooth service delivery to fee earners, based in Printroom or out on floor.

• Order and maintain stationery supplies, making sure that you always keep enough stock to meet the needs of all staff in the office
• Provide cover for hospitality and reception as required
• Assist with moving office furniture as may be required from time to time
• Supporting of room set ups as and when required in communication with the facilities manager/Printroom supervisor/FOH to ensure all aspects are ready and available when needed
• Deliver items once retrieved from storage to internal clients
• Collect items for archiving from internal clients and process ready for records team to process for collection
• Prepare documents and files for scanning.
• Presentation/finishing services
• Managing the print room inbox and ensure all incoming items/jobs are allocated and communicated within a timely manner.
• Maintenance and repair of MFD’s
• Assisting IT in ensuring that all meeting AV systems are operating correctly and assisting to rectify any issues
• Dealing with company secretarial administration task, to ensure co sec mail is processed and all other duties received into inbox are dealt with appropriately
  
  

Business Administration Level 6 SVQ Modern Apprenticeship

Working as part of the Office Admin Support team for your office.

Support legal divisions with paper-based admin tasks so they can carry out

their roles in providing legal services to clients.

Skills and expertise

• Ability to work on own initiative and in a proactive manner,
• Excellent administration skills,
• High level attention to detail,
• Prioritise tasks and meet deadlines,
• Knowledge of Microsoft office applications. Training will be provided on all other applications used,
• Team player,
• Present a professional image and demonstrates excellent customer service skills,
• Knowledge and understanding of the firm’s processes,
• Comply with all in-house policies and procedures.
  
  

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