Personal Assistant - #2126704

Location: EdinburghContract: 12-Month Fixed-Term ContractSalary: 31,500+

Reed is delighted to be partnering with a leading professional services organisation to recruit an experienced Personal Assistant for a 12-month fixed-term contract based in Edinburgh.

This is an excellent opportunity for a highly organised and proactive individual to join a busy and collaborative team, providing comprehensive PA and secretarial support to a group of senior professionals. The successful candidate will play a key role in ensuring the smooth running of day-to-day operations, delivering exceptional administrative support within a fast-paced environment.

The Role

As a Personal Assistant, you will provide effective and efficient support to fee earners and colleagues across the wider business. You will be responsible for managing a varied workload, balancing priorities and ensuring deadlines are met while maintaining the highest standards of accuracy and professionalism.

Key Responsibilities

• Producing and amending correspondence, reports, presentations and complex documentation.
• Supporting the preparation and submission of court and legal documentation where required.
• Drafting communications on behalf of senior stakeholders.
• Managing complex diaries, meetings, room bookings and travel arrangements.
• Coordinating meeting logistics, including technology, catering and minute-taking where required.
• Monitoring and managing inboxes, ensuring prompt action and organisation of correspondence.
• Supporting client and matter opening and closing processes, including compliance-related administration.
• Assisting with billing processes, invoice production and financial administration.
• Processing expenses and maintaining accurate records.
• Managing document filing, scanning and storage requirements.
• Maintaining client and contact databases, ensuring information is accurate and up to date.
• Liaising with internal departments including Finance, Facilities, IT, Marketing and Business Development.
• Providing wider support to colleagues and teams as business requirements dictate.

About You

To be successful in this role, you will demonstrate:

Essential Skills & Experience

• Previous experience in a Personal Assistant or Executive Assistant role.
• Experience supporting professionals within a litigation or legal environment.
• Excellent organisational and time-management skills.
• Strong attention to detail and a commitment to accuracy.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Proficiency in Microsoft Office, including Word, Excel and PowerPoint.
• A proactive and flexible approach to supporting a busy team.