Workplace Manager - #2189232

Edinburgh City Centre | Full-Time | Office-Based

Are you the person who brings an office to life? The one who keeps everything running smoothly, brings people together and makes the workplace somewhere people genuinely enjoy being?

We're partnering with a fantastic, forward-thinking Edinburgh-based Energy Technology business to find an exceptional Workplace Manager who will play a central role in creating a brilliant working environment for its people.

This is much more than a traditional office management role. It's a wonderful mix of office management, workplace experience, people, culture and events, with plenty of variety, autonomy and the opportunity to make a real difference.

The opportunity

Our client is an innovative, growing business operating at the forefront of the UK's energy transition. Combining smart technology with a commitment to a more sustainable future, they're helping to transform how energy is managed and used.

With impressive offices in the heart of Edinburgh, a friendly and collaborative culture, and the backing of a major UK energy group, it's an exciting business to be part of.

As Workplace Manager, you'll be at the heart of office life, making sure everything works brilliantly behind the scenes while helping create a positive, welcoming and engaging environment for colleagues and visitors.

You'll be the person people turn to, whether that's coordinating a company event, welcoming new colleagues, managing suppliers, solving an unexpected problem or simply making the working day that little bit better.

What you'll be doing

No two days will be quite the same, but your responsibilities will include:

• Creating a great workplace: Taking ownership of the day-to-day office environment, ensuring it's welcoming, organised, professional and a genuinely enjoyable place to work.
• Bringing people together: Planning company socials, employee engagement activities and events that help build a positive and connected workplace culture.
• Keeping everything running smoothly: Coordinating office facilities, meeting rooms, maintenance, security, equipment and supplies.
• Being the go-to person: Building great relationships across the business and providing a friendly, approachable point of contact for colleagues, visitors and senior leaders.
• Supporting the employee journey: Working closely with HR and IT to ensure new starters receive a brilliant welcome and have everything they need.
• Managing suppliers and budgets: Overseeing office contracts, purchasing, suppliers and workplace expenditure.
• Making things better: Spotting opportunities to improve processes, introduce new ideas and enhance the overall employee experience.
• Supporting the wider business: Helping with internal communications, meetings, business administration and projects, while maintaining high standards of health, safety and compliance.
  
  

What we're looking for

We're keen to speak with people who have experience in Office Management, Workplace Management, Office & Culture, or Workplace Experience roles.

You might already be an established Office Manager looking for a fresh challenge, or perhaps you're an experienced Workplace or Office Coordinator who's ready to take that next step.

What matters most is that you're someone who genuinely enjoys creating a great environment for others.

Ideally, You'll Bring

• Experience managing or coordinating a busy office or workplace.
• A genuine interest in employee experience, workplace culture and bringing people together.
• Brilliant organisational skills and the ability to juggle multiple priorities.
• Experience working with suppliers, facilities, budgets or office contracts.
• A warm, positive and approachable personality.
• Confidence communicating with people at all levels, including senior leadership.
• A proactive mindset — you're someone who spots what needs doing and makes it happen.
• Strong Microsoft Office skills and an eye for detail.
• A professional, discreet and solutions-focused approach.
  
  

Above all, we're looking for someone who takes real pride in making a workplace feel special.

Someone who's equally comfortable organising a brilliant team event, negotiating with a supplier, welcoming an important visitor or sorting out an unexpected office issue.

Why this opportunity?

There are some genuinely exciting things about this role.

• A business with purpose: Join an innovative energy technology company contributing to a more sustainable future.
• A role with real impact: Help shape the experience of everyone who works in or visits the office.
• People and culture at its heart: Play an important part in creating a positive, engaging and connected workplace.
• Plenty of variety: From events and employee engagement to facilities and business support, you'll never be stuck doing the same thing every day.
• Autonomy and ownership: You'll be trusted to take responsibility, bring ideas and make improvements.
• A brilliant environment: Superb offices in central Edinburgh and a friendly, professional and down-to-earth team.
• Stability and opportunity: The backing of an established UK energy group combined with the ambition of a growing, innovative business.
• Competitive salary and benefits: A comprehensive package alongside the opportunity to develop and make the role your own.
  
  

The practical details

This is a full-time, five-days-per-week office-based role in central Edinburgh.

It's ideal for someone who loves being around people, enjoys the energy of a busy office and wants to be a visible, valued part of the team.

Interested?

If you're a brilliant Office Manager, Workplace Manager or Office & Culture professional who loves organisation, people and making things happen, we'd love to hear from you.

You don't need an energy industry background. We're far more interested in your personality, experience and the positive impact you could bring.