International Company Secretary - #2194200

About the Role

We are seeking an experienced Company Secretary to lead and support corporate governance, statutory compliance, board administration and entity management across a complex international private company, with an institutional foreign sole shareholder.

The role will act as a trusted governance adviser to the executive leadership and relevant management teams, ensuring that the Group and its legal entities meet applicable corporate, statutory and governance requirements. The successful candidate will combine strong technical expertise with a pragmatic, commercial approach and will help drive consistent, efficient and technology-enabled processes across the organisation.

Key Responsibilities

Corporate Governance and Operating Board Support

Advise the Operating Board, directors and senior leadership on corporate governance, directors’ duties, board procedures, delegated authorities and relevant governance developments.

Ensure directors receive timely, accurate and appropriate information to support effective decision-making.

Support director induction, training and ongoing governance awareness.

International Entity Management and Statutory Compliance

Oversee corporate secretarial requirements for subsidiaries, holding companies and other legal entities across multiple jurisdictions.

Maintain accurate statutory registers, corporate records, organisational charts and governance documentation using the Group’s entity management systems, including Diligent Entities where applicable.

Manage annual and event-driven statutory filings, including accounts, confirmation statements, annual returns, director and officer changes and other regulatory submissions.

Liaise with overseas agents, registered agents, external counsel and corporate service providers to ensure local filing and governance requirements are met.

Coordinate regular reviews and attestations of entity data to ensure corporate records remain complete and accurate.

Respond to internal and external requests for corporate information, including KYC and AML requirements

Corporate Transactions and Entity Lifecycle

Support legal entity formations, reorganisations, restructurings, acquisitions, integrations, simplifications, strike-offs, liquidations, disposals and refinancings.

Support corporate actions and changes to directors, officers, share capital and ownership structures.

Coordinate document execution and additional formalities such as notarisation, apostille and legalisation where required.

Partner with Legal, Finance, Tax, M&A and other stakeholders to ensure corporate transactions are appropriately authorised, documented and implemented.

Governance Framework and Continuous Improvement

Develop, maintain and implement consistent corporate secretarial policies, procedures, templates and governance standards across the Group.

Support effective governance frameworks, including matters reserved for boards, committee terms of reference, delegated authorities and documented roles and responsibilities.

Maintain and enhance entity management and board portal technology.

Develop governance dashboards and management reporting covering entity status, statutory deadlines, risks and outstanding actions.

Stakeholder and Adviser Management

Build effective relationships with directors, executive leadership, Legal, Finance, Tax, Compliance and regional management teams.

Act as a central point of contact for corporate governance and company secretarial queries.

Manage relationships with external counsel, corporate service providers, registered agents and other specialist advisers.

Promote understanding of the Company Secretariat function and provide practical governance guidance and training to stakeholders.

Skills and Qualifications

• Significant experience in a company secretarial, corporate governance or comparable legal/governance role, ideally within a large or multinational organisation.
• Strong knowledge of UK corporate governance and statutory compliance requirements, together with experience coordinating requirements across international jurisdictions.
• CGI/ICSA qualification, progress towards qualification, or equivalent relevant legal, governance or professional experience preferred.
• Experience with entity management systems such as Diligent Entities and board portal technology is highly desirable.
• Strong drafting skills, including experience preparing minutes, resolutions, governance papers and corporate records.
• Excellent organisation and coordination skills, with the ability to manage multiple entities, deadlines and competing priorities accurately.
• High attention to detail and a strong commitment to maintaining complete and reliable corporate records.
• Excellent written and verbal communication skills and confidence working with directors, senior executives and external advisers.
• Strong judgement, discretion and ability to handle confidential and sensitive information appropriately.
• Proactive, collaborative and commercially minded, with a continuous-improvement approach and confidence using technology to improve governance processes.