Accounts Administration Assistant Modern Apprentice - #1791431

Scottish Apprenticeships


Date: 3 days ago
City: Edinburgh
Contract type: Full time
Work schedule: Full day
Scottish Apprenticeships
Job Overview

Job purpose

THIS IS AN ENTRY LEVEL POSITION INTENDED FOR A RECENT SCHOOL OR COLLEGE LEAVER LOOKING TO START IN THE WORLD OF WORK.

Have you recently left school?

Are you interested in starting a career in Administration?

Do you want to earn money while you learn on the job and work towards a Level 6 Business and Administration SVQ?

An award-winning independent travel agency based in Edinburgh with over 30 years in business is looking for an enthusiastic, ambitious Modern Apprentice to join their Accounts team.

Their experienced team boast a combined experience of over 200 years in travel offering a personalised, professional and bespoke service for all client travel requirements.

Please note that this role has an initial contract of 14 months but there is an opportunity for a permanent role following this for the right candidate.

You will be working within the accounts team and learning to understand the back office system. The role is highly transactional and 90% of the day would be spent adding invoices received from suppliers into the account systems for customers to pay.

Main Duties Include

Raising invoices for clients - this is a huge part of the job as we are a highly transactional business

Allocation of payments and remittances

Reconciliation of bank statements and credit card statements

Chasing suppliers for invoices

Using back office accounts system BOSS (which is a travel-specific system)

Using Microsoft applications word, excel etc

Interaction with our operations team for invoicing

Reports for the management team

Reports for our accountants throughout the year and at the year end

Supporting with cash flow projections

The remaining part of the time would be telephoning suppliers chasing up invoices and;

General administrative duties

Filing, photocopying and scanning documents

Handling the mail

Answering the telephone and assisting clients with invoice queries

Assisting the reservations team by liaising with hotels and suppliers

Processing financial information such as client invoices

Facilitating payments and ensuring overdue payments are followed up

Along with the duties in your role, you will undertake a Level 6 SVQ in Business and Administration and will be supported throughout.

You will learn how to communicate with team members, clients and external partners to provide a high level of customer service.

The most important qualities to possess are to be hardworking, reliable and enthusiastic to learn.

Our Client Is Also Looking For

National 5s and above, including Maths and English is preferrable

Excellent communication skills and IT skills

Customer-focused work experience would be beneficial but is not essential

Organisation and ability to multitask

If you think you are the right candidate for this challenging role, we would love to hear from you!

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