Project Buyer - #2169918

Project Coordinator / Project Buyer

Location: Edinburgh, Scotland, UK

Contract Duration: Approximately 12 months

About the Role

We are seeking a proactive and organised Project Coordinator / Project Buyer to support the successful delivery of complex Aerospace and Defence test system projects.

This role combines project coordination, procurement, purchasing, material planning and project administration. You will work closely with Project Managers, Engineering, Manufacturing, suppliers and other stakeholders to ensure materials are available on time, procurement activities run smoothly, and project documentation meets quality and compliance requirements.

The successful candidate will play an important role in supporting projects from initial order receipt through delivery and final project closure.

Key Responsibilities

Project Coordination and Administration

• Support Project Managers with the day-to-day coordination and delivery of customer projects.
• Assist with project start-up, handover and closure activities.
• Maintain project schedules, records, KPIs and reporting metrics.
• Ensure project documentation is accurate and maintained in line with internal quality and audit requirements.
• Support project reviews and collect evidence required for quality and compliance checks.

Procurement and Purchasing

• Raise and manage purchase requisitions and purchase orders.
• Procure materials, services and subcontracted work packages required for project delivery.
• Monitor supplier order acknowledgements and delivery commitments.
• Follow up with suppliers to expedite critical or delayed materials.
• Identify and escalate material shortages and supply chain risks that could affect project timelines.
• Coordinate corrective actions and replacements for defective or non-conforming materials.
• Maintain accurate procurement records and support the management of long-lead items and obsolescence risks.

Material Planning and Cost Control

• Monitor open purchase orders, expected deliveries and material availability.
• Track committed procurement expenditure against project budgets.
• Support material forecasting and planning activities.
• Provide updates on procurement progress, cost visibility and supply chain risks.
• Work with Project Managers and Engineering teams to resolve material-related issues.

Quality and Compliance

• Follow established project delivery processes and quality procedures.
• Maintain project and procurement records in line with internal requirements.
• Support audits, customer reviews and quality documentation activities.
• Assist with export control, security and contractual compliance records where required.

Essential Skills and Experience

• Experience in project coordination, project administration, procurement, purchasing, supply chain or project support.
• Experience working in an engineering, manufacturing, aerospace, defence or other technical environment.
• Strong organisational, planning and time-management skills.
• Experience using ERP, purchasing or procurement systems.
• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint and Teams.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple priorities and meet project deadlines.
• Strong attention to detail and a structured approach to documentation and processes.

Desirable Experience

• Previous experience in aerospace, defence, government or other regulated industries.
• Knowledge of purchasing, procurement and supply chain processes.
• Familiarity with SAP, Oracle or equivalent ERP systems.
• Understanding of project management principles.
• Experience supporting quality management systems, audits and compliance reviews.
• Awareness of export control and defence-sector compliance requirements.